Before the pandemic struck the boardrooms, many were making plans to move to digital. This means it’s more crucial to communicate effectively even when you’re not meeting face-to-face. While some of the methods that work in meetings in person don’t necessarily translate to virtual communication, there are a few simple changes that can make all the difference.
Set an appointment to communicate via video calls or emails. A schedule will stop members from falling behind on messages and ensure that they check their emails frequently regardless of whether it’s a working day.
Utilize tools like video conferencing and screen sharing to give your board members the full experience of collaboration in person. These tools enable visual and audio communication, which is crucial to build trust within your team.
Be sure to designate one person to keep notes at your virtual meetings. The person in charge should be able to take notes of all motions in full. This includes who made the motion and the manner in which it was subsequently seconded.
Utilizing a whiteboard tool which provides real-time markup lets your virtual coworkers to feel more connected to your meeting. Freehand is a favorite choice, as it allows you to draw with markers on a whiteboard and also offers a group chat option. However, it doesn’t include the ability to share files or documents and you’ll need another app for visual, audio, or text messages outside of your board. Mural is a different option. It’s a whiteboard with advanced features, and is well-suited to teams of any size. It is also compatible with other apps.